Tips for Better Mail Service
| GENERAL: |
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Notify Mail Room of all personnel/title changes. |
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Separate and bundle outgoing mail, intra-campus mail, and personal stamped mail. |
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Outgoing (U.S.) mail must reach mail room by 2:30 P.M. in order to insure same day processing. Large quantities may be delayed. |
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Stamped mail should be sealed. |
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Keep your mailing lists/labels updated. |
| OUTGOING: |
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Please bundle & label all outgoing mail with correct code name & number. |
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Always use correct zip code or postal code. |
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Alert Mail Room staff to expect "important" mail. |
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Spell out name of foreign countries. Bundle foreign mail separately. |
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Use Third Class - Bulk mail whenever possible. |
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Complete certified and return-receipt slips. |
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Fold envelope flap down for sealing. |
| INTRA-CAMPUS: |
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Use blue envelopes. |
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Use name and department of addressee. Please use full name, not initials. |
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Include campus box number on mail addressed to students. |
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If you are sending something to a person/department located in the same building, use mail boxes located in that building, or deliver to appropriate office. |
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Please use full name on routing slip or put in envelope. Student mail in box order. |
| LARGE MAILINGS: |
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Let the Mail Room know when you will be mailing a large quantity of pieces. |
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Mail Room can provide you with instructions for large mailings. |
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Make sure all pieces are addressed (labeled). |
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Please send student mail in numerical box order rather than alphabetical order. |
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Undeliverable pieces are returned to the office which mailed them.
Please keep your mailing list up to date. |
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