Facilities Policies

Damage (Both Accidental and Intentional)

Castleton University expects all students to be mature and responsible in their behavior on the campus. In accordance with this principle, students must not abuse University buildings or furnishings. Should a student or his/her guest perform some act of damage, that student must report the incident to an appropriate University official and accept responsibility for damage that was performed. For damage to residence halls if the person responsible is not identified, the cost of that damage can be charged to 1) the members of the room, 2) the residents of the suite, 3) all the students living on that floor, or 4) the building. For other campus buildings the cost may be billed to all students. See also Damage.

Game Room

The Game Room is located on the bottom level of the Campus Center and provides students access to pool tables, a pinball machine, table games, and table tennis. This room is available to Castleton students, faculty, and staff. Guests must be accompanied by a member of our University community. Everyone must abide by the regulations governing the use of the room and comply with the directives of Campus Center Building Managers and the Student Life staff.

Health and Safety Policies for Use of University Facilities

All users of University Facilities are expected to abide by the following health and safety policies as well as all local ordinances and state and federal laws, and other University policies.

“Users” refers to any individual or group using University facilities, including but not limited to students and student organizations, faculty and academic departments, staff and administrative entities, athletic teams, Alumni, conference groups, and those groups of individuals unaffiliated with the University.

“University Facilities” refers to all property belonging to the University, including but not limited to the main campus buildings and grounds and Spartan arena.

Fire Safety

  • Established occupancy limits cannot be exceeded under any circumstances.
  • All access/egress points must be well marked and kept clear at all times.
  • No open flames (i.e., candles, bonfires, fireplace fires) are allowed without permission.
  • All persons must vacate the premises each time a fire alarm sounds.
  • Tampering or misuse of any emergency equipment is a serious violation of campus policy and could result in a $500 fine.
  • Events expected to exceed 250 attendees require one (1) Crowd Manager for every 250 attendees.

Firearms and Weapons

The use and possession of firearms and other weapons is strictly prohibited.

Public Roadways and Walkways

Roadways and walkways must be kept clear for access by emergency personnel.


No dogs or other animals, with the exception of aquarium fish and support animals for people with disabilities, are allowed in University buildings.

Any dogs on campus must be on a leash and may not be left unattended, in a vehicle, or tied up. 


Reasonable consumption of alcoholic beverages on University property is a privilege accorded under specified conditions to individuals of legal age as defined by Vermont Law. These individuals may drink alcohol in areas defined as private domiciles (i.e., individual student rooms, suite living rooms and the President's House) or at licensed events. Alcohol consumption or possession is prohibited in all residence hall rooms or suites assigned solely to underage students. No open container of alcohol may be carried into or consumed outside of approved areas. Scheduled events must remain within the approved designated area. Public intoxication is prohibited.

Smoking/Tobacco Use

Tobacco use is prohibited in all Castleton University property, both indoors and outdoors, as well as in vehicles owned by the University.

For purposes of this policy, "tobacco" is defined as any manufactured product containing tobacco or nicotine, including, but not limited to, cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, dipping tobacco, shisha, pipes, water pipes (hookah), dissolvable tobacco products, electronic cigarettes, other electronic or battery-powered vaping devices, and all forms of smokeless tobacco.

However, "tobacco" does not include any product that has been approved by the U.S. Food and Drug Administration, pursuant to its authority over drugs and devices, for sale as a tobacco use cessation product or for other medical purposes and is being marketed and sold solely for that approved purpose.

"Castleton University property" is defined as property owned, leased, or operated by the University, including, but not limited to, campus buildings, campus grounds, residential buildings, parking areas, walkways, recreational and supporting facilities.

Pets on Campus

No dogs or other animals, with the exception of aquarium fish, service or emotional support animals for people with disabilities, and animals housed in academic buildings for scientific research, are allowed in University buildings. Any dogs on campus must be on a leash and may not be left unattended, in a vehicle, or tied up. In addition:

  1. Unlicensed dogs or cats at large will be picked up and transported to the Humane Society Animal Shelter in Pittsford, Vermont.
  2. All licensed animals at large will be identified and the owner notified to remove the animal from the campus.
  3. If an owner fails to keep a licensed animal off campus, the Town will be asked to remove the dog and levy the appropriate fine.
  4. Pets, with the exception of fish, are not allowed in the residence halls.
  5. Owners, or those responsible for the animal in question, are responsible for cleaning up after the animal.

Any clarifications or requests for exception to this policy must be directed to the Director of Residence Life, for residential students, or the Director of Public Safety. See also Pets.

Posting Policy

The following posting policy refers to all written and printed materials including, but not limited to, posters, flyers, banners, pamphlets, and personal notices used to advertise events, items, or ideas on the Castleton campus, its buildings, and grounds. This policy applies to all individuals or groups sponsoring events/items/ideas including campus-affiliated and off-campus groups and individuals. The name of the sponsoring organization/department/vendor must be included on all materials. The item/event/idea being publicized must be in accordance with University policies and local, state, and federal laws. All materials must avoid demeaning, sexual, or discriminatory reference to individuals or groups. All publicity involving alcohol must be approved by the Dean of Students or designee. Persons posting materials in Residence halls must get permission from the appropriate Area Coordinator. 


Materials may be placed only on unrestricted bulletin boards. Unrestricted bulletin boards are located in common public areas. Restricted bulletin boards are located in private offices, departmental offices, and certain common public areas and are designated for a specific purpose. Materials may not be placed on painted surfaces or glass doors. Materials may not obstruct vision in any way. In addition, materials may not be posted on buildings, pillars, trees, sidewalks, utility poles, motor vehicles, or trash receptacles. Banners and student election posters may be located in restricted areas with permission from the Dean of Students or designee. 


All materials shall be removed in a manner so as to not damage the posting surface. Improperly posted or inappropriate materials will be removed. Sponsoring groups are responsible for removing outdated materials. All outdated materials will be removed from unrestricted bulletin boards during University recess periods.

Exterior Banners

The hanging of banners from or on University buildings is restricted to banners related to major, all-University events and activities (e.g., Orientation, Homecoming, Martin Luther King, Jr. Celebration, Community Forum, voter registration drive). In addition to the above posting policies, the following policies apply to banners. Banners may only be hung with prior approval from the Dean of Students or designee. Approval will only be granted on an occasional basis. The size and material of the banner may be restricted. Banners made of paper or on a sheet would normally not be approved. The banner may be hung for a limited time only. Length of time may not exceed five (5) days. Sponsors are responsible for installation and removal of banners. If banners become damaged, sponsors must remove them immediately. The safety and security issues related to a particular location will be taken into consideration before approval is granted.

SHAPE Facility Procedures and SHAPE Parking

Only the following individuals may open the SHAPE facility, Fitness Center, or Pool for students and community members: Aquatics Director, Athletics Director, and the student employees in each of those areas with clearance from respective supervisors, to be presented in list form to Public Safety. Any unscheduled requests should be denied unless cleared by one of the above directors with Public Safety. No student or members shall use the Pool or Fitness Center without a lifeguard or monitor present.

The SHAPE facility is a no smoking facility. Food and beverages are prohibited in the pool, locker rooms or any court area. Anyone suspected of being under the influence of any substance will be asked to leave the facility and will be escorted out of the building by a Public Safety officer if necessary.

SHAPE members are required to register their vehicles with Public Safety and will receive a permit that allows parking in day lots only on campus. SHAPE members must renew their vehicle permits annually.

Castleton Store

The Castleton Store located in the Campus Center is your full service stop for textbooks, school supplies, Nursing program materials, and academic regalia, in addition to Castleton insignia items and sportswear. Please visit the Castleton Store website for store hours and more information.

Student Tuition Account Program

Students who are enrolled at Castleton have the choice to charge textbooks and school supplies to their University bill. To use the account, the student must be on the Registrar’s list of current enrollees and have a current Student I.D.

Textbook Returns Policy

Receipts and Student I.D. are required to return new and used textbooks. The last day for textbook refunds with original receipt is 7 days after the start of school or within two (2) days of purchase thereafter. Textbooks purchased during the last week of classes or during final exams are not returnable. Shrink-wrapped text sets must be unopened, and all enclosures (CDs, etc.) must be included. Software included with textbooks must be unopened. "eBook" textbooks are returnable if code/password has not been accessed online.


The Castleton Store buys back textbooks every day at current market prices. Keep in mind that books may be worth more during finals. 

Academic Regalia

Regalia is available to buy at the store typically by the first week in April. Faculty regalia is rented through the store and should be ordered at least four to six weeks before commencement each year.

Vending Machine Refunds

Students who lose money in snack machines should ask for an immediate refund at the Student Life office in the Campus Center. Be prepared to state the location of the machine, problem, and amount of money lost. In this way the Student Life office can determine the extent of the problem and take remedial action where necessary. 

Students who lose money in the soda machines should call the number on the machine for refunds.

Washers and dryers are covered under a similar agreement. For refunds of lost money in those machines you should contact the Student Life Office in the Campus Center who will refund your money. The commissions are used to fund a variety of student designated programs and activities. 100% of the net revenue goes into these student hall accounts.

Vendor Policy

Off-campus groups are welcome to use campus facilities under prescribed circumstances. The solarium and lobby of the Campus Center as well as other University facilities are available for use by campus groups and outside vendors under the following conditions. 

  1. Normally only one group may be set up at any given time. This is due primarily to space limitations and safety considerations. Exceptions may be made by the Dean of Students (or designee) or the Director of Conferences & Events. 
  2. Priority for use of space is given as follows:
    1. Recognized student organizations;
    2. Other campus groups;
    3. Off-campus charitable organizations;
    4. Off-campus vendors.
  3. Space must be reserved in writing with the Director of Conferences & Events. Reservations may not be made more than a semester in advance.
  4. Off-campus charitable organizations are not charged a fee. Off-campus vendor fees are as follows: Small businesses are charged a fee of $25 per day or $40 for two consecutive days. Corporations or representatives thereof are charged $100 per day. 
  5. No credit card solicitors are allowed.
  6. All vendors are expected to adhere to all state and federal laws as well as University policies. This includes refraining from selling or distributing any merchandise which can be used to violate such laws and/or policies.
  7. Vendors should make special note of the following University policies:
    1. Smoking is not allowed.
    2. No alcohol is allowed on the premises except for licensed events.
    3. Only service animals are allowed.
    4. Materials may not be placed on entrance doors, glass, or obstruct vision or traffic in any way.
    5. All materials must avoid demeaning, sexual or discriminatory reference to individuals or groups.
    6. Offensive, disruptive or disorderly acts which interfere with the rights of any member of the University community are prohibited.
  8. Vendors must refrain from obstructing, soliciting, or otherwise harassing patrons. 
  9. Placement and content of all materials, displays or other items associated with facility use is subject to approval of the Dean of Students or other designated administrator. Castleton University reserves the right to refuse use of its facilities to any individual, group, organization or vendor who fails to comply with any of the aforementioned policies or who poses a threat to the well-being of the University community. Responsibility for enforcement of this policy rests with the Dean of Students.


Windows may not be used for the purpose of gaining access to or leaving a building. See also Windows/Balconies.